Copyright Transfer and License Agreement

Copyright, Licensing, Author Rights, and Publication Agreement Policy

The Journal of Pharmacovigilance and Drug Research (JPADR) is committed to ethical scholarly publishing, protection of intellectual property rights, and transparent licensing practices.

This policy explains the journal's approach to copyright ownership, author rights, licensing agreements, publication permissions, reuse and distribution rights, and the responsibilities of both authors and the journal.

Authors submitting manuscripts to JPADR are required to acknowledge and agree to the journal's copyright and licensing conditions before publication.

The journal follows ethical publishing guidance recommended by internationally recognized organizations, including:

  • Committee on Publication Ethics (COPE)
  • International Committee of Medical Journal Editors (ICMJE)
  • World Association of Medical Editors (WAME)

1. Purpose of This Agreement

This publication agreement is intended to establish a clear understanding of the legal and ethical rights and responsibilities associated with scholarly publication in JPADR.

The objectives of this agreement are to:

  • Clarify ownership of published content.
  • Protect the intellectual property rights of authors.
  • Define publication and reuse permissions.
  • Support the lawful dissemination of scholarly work.
  • Ensure transparency in copyright and licensing practices.

JPADR supports the responsible dissemination of scientific knowledge while preserving ethical, legal, and professional publication standards.

2. Author Declaration

By submitting a manuscript to JPADR, all authors confirm and declare that:

  • The submitted work is original.
  • The manuscript has not been previously published.
  • The manuscript is not simultaneously under consideration by another journal.
  • All listed authors have approved the submission.
  • Necessary permissions have been obtained for all copyrighted material included in the manuscript.
  • All applicable ethical and legal requirements have been fulfilled.

Authors remain fully responsible for the accuracy, originality, legality, and integrity of all submitted content.

3. Copyright Ownership

Upon acceptance for publication, authors may be required to either transfer copyright to the publisher or grant an exclusive publishing license to the journal, depending upon the publishing model and publication agreement in effect at the time of publication.

The applicable copyright or licensing agreement shall be communicated to authors during the publication process before publication of the accepted article.

4. Rights Granted to the Journal

Under the applicable publication agreement, authors grant JPADR the rights necessary to publish, preserve, and disseminate the scholarly work.

These rights include the authority to:

  • Publish the article.
  • Distribute the article.
  • Archive the article.
  • Index the article.
  • Reproduce the article in electronic and printed formats.
  • Promote the published work.
  • Maintain the integrity of the scholarly record.

The journal may also:

  • Assign a Digital Object Identifier (DOI).
  • Deposit article metadata with indexing and abstracting services.
  • Preserve published content through recognized digital archiving systems.

5. Author Retained Rights

Subject to the applicable publication agreement, authors generally retain important rights relating to the scholarly use of their published work.

Authors may retain the right to:

  • Use the article for educational and teaching purposes.
  • Share the article with colleagues.
  • Use the work during academic presentations and conferences.
  • Include the article within theses or dissertations.
  • Reuse figures, tables, or illustrations in future scholarly works with appropriate citation.
  • Deposit permitted versions of the manuscript in institutional or subject repositories in accordance with journal policy.

Whenever the published work is reused, authors should provide an appropriate citation to the official published Version of Record.

6. Open Access and Licensing

Where applicable, JPADR may publish articles under recognized open access licensing arrangements.

The journal may apply:

  • Creative Commons licenses.
  • Equivalent publication licenses recognized within scholarly publishing.

The specific license applicable to an individual article shall be clearly indicated on the published article webpage.

Authors are encouraged to review all applicable licensing terms carefully before publication to understand the rights and responsibilities associated with their published work.

7. Permissions for Third-Party Material

Authors are responsible for obtaining written permission to reproduce or reuse any third-party copyrighted material included in their manuscripts before submission to JPADR.

This requirement applies to, but is not limited to:

  • Figures.
  • Tables.
  • Images.
  • Illustrations.
  • Graphs.
  • Extensive quotations.

Authors must ensure that:

  • Appropriate acknowledgements are provided.
  • Copyright permissions have been obtained and documented.
  • Reuse complies with applicable copyright laws, license agreements, and publisher requirements.

JPADR reserves the right to request documentary evidence of copyright permissions during editorial assessment or prior to publication.

8. Author Warranties

By submitting a manuscript, authors warrant that:

  • The manuscript does not infringe the intellectual property rights of any individual or organization.
  • The submitted content is lawful, accurate, and non-defamatory.
  • The work does not violate confidentiality obligations or contractual restrictions.
  • All required ethical approvals and regulatory permissions have been obtained where applicable.
  • The manuscript complies with accepted standards of publication ethics and responsible scholarly conduct.

Authors remain legally responsible for the content submitted to the journal and for any claims arising from copyright infringement, ethical misconduct, or legal violations.

9. Multiple Authors and Corresponding Author Responsibility

For manuscripts involving multiple authors, all listed authors should agree to the submission and publication of the manuscript.

All authors should review and approve the final version of the manuscript before submission.

The corresponding author is responsible for:

  • Communicating with all co-authors throughout the publication process.
  • Confirming that every listed author has approved the submission.
  • Managing copyright documentation and licensing forms.
  • Coordinating execution of publication agreements on behalf of the author group where appropriate.

JPADR may rely upon the corresponding author's representations regarding author approval, contributor consent, and compliance with publication requirements.

10. Government Employees and Institutional Policies

Authors employed by government agencies or institutions that impose specific copyright or licensing requirements may be subject to alternative publication arrangements.

Authors should notify the Editorial Office if:

  • Copyright transfer is restricted.
  • Institutional publication mandates apply.
  • Employer ownership requirements exist.

Where appropriate, JPADR may accommodate alternative copyright or licensing agreements that remain consistent with applicable legal requirements and the journal's publication policies.

11. Preprints and Repository Posting

JPADR may permit authors to disseminate certain versions of their manuscripts through recognized repositories or preprint platforms in accordance with journal policy.

Authors may be permitted to:

  • Share preprints.
  • Deposit accepted manuscripts in institutional or subject repositories.
  • Archive permissible manuscript versions.

Such dissemination shall be subject to the following conditions:

  • Appropriate citation to the published Version of Record is provided.
  • Applicable journal policies are followed.
  • Repository posting complies with the licensing conditions applicable to the published article.

The journal may publish separate guidance regarding preprint posting, repository deposition, and accepted manuscript archiving.

12. Corrections, Retractions, and Scholarly Record Integrity

Published articles remain part of the permanent scholarly record even when editorial actions become necessary after publication.

This includes articles that are:

  • Corrected.
  • Retracted.
  • Updated.
  • Subject to editorial notices.

JPADR reserves the right to:

  • Publish corrections.
  • Issue retractions.
  • Add editorial notices or Expressions of Concern.
  • Update article metadata where appropriate.

These actions are undertaken to preserve the accuracy, transparency, and integrity of the scholarly record.

13. Reuse and Commercial Use

Reuse of published material shall be governed by the copyright agreement and the license applicable to the published article.

Reuse may require:

  • Proper attribution to the original publication.
  • Compliance with applicable licensing terms.
  • Written permission where required.

Commercial reuse of published material may be subject to additional permissions or restrictions depending upon the publication license applied to the article.

Users are encouraged to review the licensing information displayed on the published article webpage before reusing any content.

14. Archiving and Preservation

JPADR is committed to the long-term preservation and accessibility of published scholarly content to ensure the continued availability of the scientific record.

The journal aims to preserve published articles through:

  • Digital archiving systems.
  • Digital Object Identifier (DOI) registration.
  • Metadata preservation.
  • Long-term digital accessibility initiatives.

The journal supports responsible preservation practices that enhance discoverability, accessibility, and the permanent availability of published research.

15. Withdrawal of Manuscripts Before Publication

Authors requesting withdrawal of a manuscript prior to publication should submit a formal written request to the Editorial Office.

Requests for withdrawal should:

  • Be submitted in writing.
  • Clearly state the reasons for the withdrawal request.
  • Include confirmation of consent from all co-authors, where applicable.

The Editorial Office reserves the right to evaluate withdrawal requests in accordance with the journal's editorial procedures, publication ethics policies, and applicable ethical considerations.

16. Breach of Copyright or Ethical Violations

JPADR reserves the right to take appropriate editorial or legal action where copyright infringement, intellectual property violations, or breaches of publication ethics are identified.

Corrective action may be considered where:

  • Copyright infringement is identified.
  • Unauthorized copyrighted material has been reproduced or used.
  • Fraudulent or misleading authorship claims are discovered.
  • Serious publication ethics violations occur.

Depending on the nature and severity of the violation, the journal may undertake one or more of the following actions:

  • Reject the manuscript.
  • Retract the published article.
  • Notify the relevant institution or employer.
  • Refer the matter for legal review where appropriate.

17. Modification of Licensing Terms

JPADR reserves the right to revise or update its copyright, licensing, and publication agreement policies to ensure continued compliance with evolving legal requirements and international publishing standards.

Updates may be made in response to:

  • Changes in scholarly publishing standards.
  • New legal or regulatory requirements.
  • Developments in ethical publishing practices.

Unless otherwise stated, revised licensing policies shall apply prospectively to future publications and shall not affect previously published articles except where required by law or mutual agreement.

18. Commitment to Ethical and Transparent Publishing

JPADR is committed to promoting responsible scholarly publishing through ethical management of intellectual property rights and transparent licensing practices.

The journal is dedicated to:

  • Responsible intellectual property management.
  • Transparent licensing practices.
  • Ethical scholarly publishing.
  • Protection of author rights.
  • Preservation of scientific integrity.

JPADR recognizes the importance of maintaining an appropriate balance between protecting author rights, promoting accessibility to scientific knowledge, and ensuring the responsible dissemination and preservation of scholarly research for the benefit of the global scientific community.

References

  1. Committee on Publication Ethics (COPE). Principles of Ethical Publishing and Intellectual Property Management.
  2. International Committee of Medical Journal Editors (ICMJE). Recommendations for Copyright and Licensing in Scholarly Publishing.
  3. Creative Commons. Guidance on Open Access Licensing and Content Reuse.
  4. World Association of Medical Journal Editors (WAME). Best Practices for Author Rights and Publication Agreements.

Policy Review

This policy is reviewed periodically by the Editorial Board to ensure alignment with international publication ethics, scholarly publishing standards, and current best practices.

The latest version of this policy is available on the official JPADR website.