Digital Preservation Policy

Digital Preservation Policy

Policy on Digital Archiving, Long-Term Preservation, and Permanent Accessibility of Scholarly Content

The Journal of Pharmacovigilance and Drug Research (JPADR) is committed to ensuring the long-term preservation, accessibility, integrity, and discoverability of its published scholarly content.

The journal recognizes that permanent digital preservation is essential for:

• Protecting the scholarly record
• Supporting research continuity
• Maintaining academic transparency
• Ensuring future accessibility of scientific literature

This policy outlines the journal’s approach toward:

• Digital archiving
• Long-term content preservation
• Metadata preservation
• DOI maintenance
• Repository participation
• Disaster recovery and continuity planning

JPADR aims to follow recognized best practices and standards for digital scholarly preservation recommended by:

• Committee on Publication Ethics (COPE)
• Crossref
• LOCKSS Program
• CLOCKSS Archive

1. Purpose of Digital Preservation

The purpose of digital preservation is to:

• Ensure permanent accessibility of published articles
• Protect against data loss
• Preserve the integrity of the scholarly record
• Maintain article discoverability over time
• Support continuity of scientific communication

The journal recognizes that reliable archiving and preservation systems are fundamental to responsible scholarly publishing.

2. Scope of Preservation

JPADR aims to preserve:

• Published articles
• Supplementary materials
• Metadata records
• DOI information
• Editorial notices
• Corrections and retractions
• Journal webpages
• Issue archives

Preservation efforts may include both current and previously published content.

3. Digital Archiving Systems

The journal may participate in recognized preservation and archiving systems such as:

• LOCKSS (Lots of Copies Keep Stuff Safe)
• CLOCKSS
• Institutional repositories
• Crossref metadata preservation systems
• Local and cloud-based backup systems

Participation in preservation systems may evolve as the journal infrastructure develops.

4. DOI Registration and Persistent Linking

JPADR aims to assign Digital Object Identifiers (DOIs) to published articles where applicable.

DOIs support:

• Persistent article identification
• Long-term discoverability
• Citation tracking
• Metadata interoperability
• Permanent linking to scholarly content

The journal aims to maintain DOI resolution and metadata accuracy.

5. Metadata Preservation

The journal aims to preserve and maintain:

• Article metadata
• Author information
• Abstracts
• Keywords
• Citation data
• Publication dates
• Licensing information

Metadata preservation improves:

• Discoverability
• Indexing
• Citation tracking
• Long-term accessibility

6. Website and Server Backups

The journal may maintain periodic backups of:

• Website content
• Published articles
• Editorial databases
• Submission records
• Metadata files

Backups may be stored using:

• Secure local systems
• Cloud-based storage
• External archival services

These measures help reduce the risk of accidental data loss.

7. Preservation of Corrections and Retractions

Corrections, retractions, expressions of concern, and editorial notices remain part of the scholarly record.

The journal aims to:

• Preserve original publication records
• Maintain linked correction notices
• Preserve retraction metadata
• Ensure transparency in post-publication updates

Retracted articles may remain accessible with appropriate labeling to preserve scholarly integrity.

8. File Format Preservation

JPADR aims to preserve content in widely accessible and sustainable digital formats where feasible, including:

• PDF
• XML
• HTML
• Metadata-compatible archival formats

The journal may periodically review file format compatibility to support long-term accessibility.

9. Repository and Indexing Support

The journal may support archiving and discoverability through:

• Institutional repositories
• Subject repositories
• Indexing databases
• Digital preservation partnerships

Authors may also be permitted to archive permissible versions of manuscripts according to journal policies.

10. Access Continuity and Disaster Recovery

The journal aims to maintain continuity of access during:

• Technical failures
• Website outages
• Hosting disruptions
• Infrastructure migration

Disaster recovery measures may include:

• Backup restoration procedures
• Redundant storage systems
• Metadata preservation
• Alternative hosting arrangements

11. Editorial and Workflow Record Preservation

The journal may preserve internal records related to:

• Editorial workflows
• Peer-review documentation
• Ethical investigations
• Retraction procedures
• Publication decisions

Such records may support:

• Editorial accountability
• Workflow audits
• Ethical oversight
• Research integrity investigations

Access to confidential records may be restricted.

12. Preservation of Supplementary Materials

Where supplementary materials are published, the journal may attempt to preserve:

• Datasets
• Figures
• Multimedia files
• Supporting appendices
• Protocol documents

Long-term preservation may depend on:

• File format compatibility
• Repository availability
• Technical feasibility

13. Author Self-Archiving

Authors may be permitted to:

• Archive preprints
• Deposit accepted manuscripts
• Share permissible article versions

Such activities should comply with the journal’s copyright and licensing policies. Authors should provide appropriate citation to the published Version of Record.

14. Technology Updates and Preservation Review

The journal may periodically review and improve:

• Preservation infrastructure
• Backup procedures
• Metadata quality
• Archiving systems
• DOI maintenance practices

The journal recognizes that digital preservation requires ongoing technological adaptation.

15. Access to Archived Content

JPADR aims to maintain continued public access to published content wherever feasible.

Archived content may remain accessible:

• Through the journal website
• Via repository systems
• Through preservation partners
• Via DOI-linked services

Access conditions may depend on:

• Licensing terms
• Technical limitations
• Legal requirements

16. Preservation Responsibilities

Digital preservation responsibilities may involve:

• Editorial management
• Publisher infrastructure
• Technical support personnel
• Repository partners
• DOI registration agencies

The journal seeks to maintain collaborative preservation practices where appropriate.

17. Limitations

While JPADR aims to ensure long-term preservation and accessibility, uninterrupted permanent availability cannot be absolutely guaranteed due to:

• Technological changes
• Infrastructure limitations
• Third-party service dependencies
• Legal or regulatory circumstances

The journal nevertheless remains committed to responsible preservation efforts.

18. Commitment to Long-Term Scholarly Preservation

JPADR is committed to:

• Protecting the scholarly record
• Supporting long-term accessibility
• Preserving research integrity
• Maintaining metadata reliability
• Supporting discoverability and transparency

The journal recognizes that responsible digital preservation is an essential component of trustworthy scholarly publishing.

References

1. Committee on Publication Ethics (COPE). Principles of Scholarly Record Integrity and Preservation.
2. Crossref. Guidance on DOI Registration and Metadata Preservation.
3. LOCKSS Program. Digital Preservation and Distributed Archiving Standards.
4. CLOCKSS Archive. Long-Term Preservation of Scholarly Literature.
5. Directory of Open Access Journals (DOAJ). Best Practices for Digital Preservation and Archiving.