Documents Required During Manuscript Submission to JPADR

Documents Required During Manuscript Submission

Submission Guidelines

Authors submitting manuscripts to the Journal of Pharmacovigilance and Drug Research (JPADR) must upload several mandatory and supporting documents to ensure compliance with editorial, ethical, and publication requirements.


The following checklist describes every required document, its purpose, mandatory information, and applicability.

1. Cover Letter Mandatory

Purpose

Introduces the manuscript to the Editor-in-Chief.

Must Include

  • Manuscript title
  • Article type
  • Brief significance of the study
  • Statement confirming originality
  • Confirmation that manuscript is not under consideration elsewhere
  • Corresponding author contact details

Signed By

Corresponding author

2. Title Page Mandatory

Must Include

  • Full manuscript title
  • Running title
  • Full author names
  • Institutional affiliations
  • Institutional email addresses
  • ORCID IDs
  • Corresponding author details
  • Author contribution statement (optional if submitted separately)
3. Main Manuscript File Mandatory

Must Contain

  • Abstract
  • Keywords
  • Main text
  • Tables
  • Figure legends
  • References (Vancouver Style)

Important

  • Author names must NOT appear.
  • Affiliations must NOT appear.
  • No identifying information.
  • Required for double-blind peer review.
4. Author Contribution Form Mandatory

Format

CRediT Taxonomy

Must Include

  • Conceptualization
  • Methodology
  • Data Collection
  • Analysis
  • Writing
  • Supervision
  • Funding

Signed By

All authors

5. Conflict of Interest (COI) Mandatory

Must Declare

  • Financial conflicts
  • Employment affiliations
  • Sponsored research
  • Advisory roles
  • Non-financial conflicts

Required For

All authors individually.

6. Copyright Transfer / License Agreement Mandatory

Must Include

  • Copyright declaration
  • Publishing rights
  • Author signatures
  • Open-access license agreement
7. Ethical Approval Document Mandatory if Applicable

Required For

  • Human studies
  • Animal studies
  • Clinical trials

Must Include

  • IRB / IEC approval letter
  • Approval number
  • Institutional name
  • Approval date
8. Informed Consent Form Mandatory if Applicable

Required For

  • Case reports
  • Patient images
  • Identifiable patient information
  • Human participant studies

Must Confirm

Written informed consent obtained.

9. Clinical Trial Registration Certificate Mandatory for Clinical Trials

Must Include

  • Registry name
  • Registration number
  • Registration date

Accepted Registries

  • Clinical Trials Registry – India (CTRI)
  • ClinicalTrials.gov
  • WHO ICTRP-approved registries
10. Plagiarism / Similarity Report Recommended / Mandatory

Preferred Software

  • iThenticate
  • Turnitin

Purpose

Demonstrates originality of the manuscript and helps ensure compliance with publication ethics.

11. Reporting Guideline Checklist Mandatory if Applicable

Study Type and Required Checklist

Study Type Checklist
Clinical Trial CONSORT
Systematic Review PRISMA
Observational Study STROBE
Case Report CARE
Diagnostic Study STARD
Animal Study ARRIVE

Requirement

Completed reporting checklist should be uploaded as a supplementary document.

12. Figures / Images Mandatory if Applicable

Requirements

  • Minimum resolution of 300 dpi
  • TIFF, JPEG or PNG format
  • Separate files preferred

Additional Requirement

Patient identifiers must be removed before submission.

13. Tables Mandatory if Applicable

Requirements

  • Editable format only
  • Microsoft Word or Excel tables
  • No image-based tables
14. Supplementary Files Optional

May Include

  • Additional datasets
  • Survey questionnaires
  • Statistical analysis details
  • Multimedia files
  • Appendices
15. Data Availability Statement Mandatory

Must Specify

  • Open repository details
  • DOI or repository link
  • Data sharing conditions
16. AI Disclosure Statement Mandatory

Must Declare

  • Whether AI tools were used
  • Purpose of AI use
  • Human responsibility for manuscript

Important

AI tools must not be listed as authors and authors remain fully responsible for the manuscript.

17. Funding Statement Mandatory

Must Include

  • Funding agency name
  • Grant number
  • Role of the funding agency
18. Graphical Abstract Optional but Recommended

Recommended For

  • Original Research Articles
  • Review Articles

A graphical abstract visually summarizes the study and improves article visibility.

19. Highlights Document Optional but Recommended

Include 3–5 Bullet Points

  • Main findings
  • Novelty of the research
  • Clinical significance
20. Language Editing Certificate Recommended

Recommended For

Authors whose first language is not English.

21. Reviewer Suggestion Form Optional

May Include

  • Reviewer names
  • Institutional affiliations
  • Official email addresses
  • Areas of expertise
22. Author Declaration Form Mandatory

Must Confirm

  • Originality of the manuscript
  • No duplicate submission
  • Ethical compliance
  • All authors approved the submission
  • No fabricated or falsified data
23. Permissions for Copyrighted Material Mandatory if Applicable

Required For

  • Previously published figures
  • Tables
  • Images
  • Questionnaires
24. Image Consent Forms Mandatory if Applicable

Required For

  • Clinical photographs
  • Identifiable patient images
25. Submission Checklist Mandatory

Confirms

  • Formatting compliance
  • Reference style compliance
  • Ethical documentation uploaded
  • Required declarations completed

Summary of Submission Documents

Document Mandatory Applicable To
Cover Letter Yes All submissions
Title Page Yes All submissions
Main Manuscript Yes All submissions
Conflict of Interest Form Yes All submissions
Author Contribution Form Yes All submissions
Copyright Form Yes All submissions
Ethical Approval If Applicable Human / Animal Studies
Consent Form If Applicable Human Studies
Trial Registration If Applicable Clinical Trials
Reporting Checklist If Applicable Specific Study Designs
Figures / Images If Applicable Image-containing Manuscripts
Supplementary Files Optional Any Study
AI Disclosure Yes All submissions
Data Availability Statement Yes Research Articles
Funding Statement Yes Funded Studies
Language Editing Certificate Recommended Non-native English Authors
Reviewer Suggestions Optional All Submissions
Permissions Letters If Applicable Reused Copyrighted Material